The Account Assistant will be assisting the Jewelry and VIP teams in the day-to-day executing, coordinating, and facilitating editorial and celebrity requests for designated accounts.
Title: Account Assistant, PR and VIP
Position Reports To: JR Account Executive, PR and Account Executive, VIP NYC
Basic Function: Assist PR and VIP teams in the day-to-day executing, coordinating, and facilitating editorial and celebrity requests for designated accounts with a focus on jewelry.
Essential PR duties, focusing on jewelry:
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Manage the logistics in executing editorial sample requests
– Retrieving all letters of responsibility/ insurance for each sample request
– Compiling all loan sheets with pertinent information
– Packaging all jewelry appropriately in time for pick-ups
– Traffic inventory on a regular basis
* Checking-in sample returns in a timely fashion
* Communicating with editorial assistants at various publications on sample returns* Informing Account Executive on any overdue returns
- Facilitate credit checks
– Obtaining and/or confirming correct information from each client as needed
– Entering the credit check details in a press report in order to track upcoming placements
– Informing clients of any updates on credits as changes occur - Record and track press
– Monitoring due press at the beginning of each month
– Clipping and scanning each placement to send to the client in a timely manner
– Informing each client of any credit cuts or changes in scheduled content as needed - Organize the distribution of seasonal look book mailings and/or gifting product
- Create weekly trend blasts and media alerts when relevant
Essential VIP Duties:
- Facilitate celebrity requests and returns
– All requests should be pre-approved based on approved VIP lists or asking clients
– Write-up sample requests and check-in sample returns
– Maintain track record and call-back outstanding samples twice a week and inform supervisor of any over-due loans or issues - Coordinate weekly celebrity gifting initiatives
- Search for celebrity images on a continuous and frequent basis
- Help send out VIP media alerts and track press placement following release distribution
- Check weekly magazines for any VIP placements, share with the VIP team celebrity engagements, births, and pregnancies
- Send out media blasts to secure VIP pick-up
– Reactively credit VIP online editorial placements
– Clip secured placements and send to appropriate client contacts each day - Update and maintain lists for celebrity reference
– Update stylist & media list, and Fashion GPS
Overarching Duties:
- Upkeep inventory records on a daily basis and organize periodic inventory updates with clients when feedback is relevant
- Execute and oversee shipments
– Packing shipments in a way that protects the item shipped while also complying with insurance protocol
– Organizing shipments on behalf of our clients in order to accommodate and maximize fruitful media and VIP opportunities
– Planning shipments with clients when swapping out inventory as needed
– Tracking all packages that are coming into office or are sent out of office - Coordinate proper thank yous to editors, stylists, publicists, and others
- Assist in compiling client reports and activity updates
- Oversee and delegate responsibility to jewelry interns
Qualifications:
- At least 1 year of experience in fashion public relations (internships or full-time work experience)
- Bachelor’s degree
- Excellent writing skills
- Exceptional interpersonal skills as well as a positive attitude and team oriented
- Diligent attention to detail and notable organizational skills
- Ability to multitask and prioritize the management of several clients and their administrative needs
- Forward thinking mentality and ability to proactively problem solve
- Proficient in MS Word, Excel and Outlook and familiarity with Fashion GPS, Cision and Muck Rack
Interested candidates please submit your resumes in PDF to jobs@kruppgroup.com, subject line Account Assistant, PR + VIP.
Source: Fashionista.com